Horwood, Lovacott and Newton Tracey Parish Council

Horwood, Lovacott & Newton Tracey Parish Council

Protocol on the filming and recording of Local Council and Committee Meetings.

Reviewed                          Adopted

 August 2014
1 May 2021                      1 May 2021
28 Sept 2022                   28 Sept 2022
17 May 2023                   17 May 2024
8 May 2024                      8 May 2024

The right to record, film and broadcast meetings of Local Councils, committees and sub committees was established following the Local Government Audit and Accountability Act 2014. The “Openness of Local Government Bodies Regulations 2014” became active legislation in August 2014. This is in addition to the rights of the press and public to attend such meetings.

This documents sets out the protocol for the filming or recording of the Meetings of Horwood, Lovacott & Newton Tracey Parish Council Parish Council. 

The right of the council to exclude the press and public from parts of Council meetings for contractual and staff confidentially reasons remains unaffected.

Members of the public are permitted to film or record Council meetings, to which they are permitted access, in a non-disruptive manner. The Chairman of the meeting has the authority to stop a meeting and take appropriate action if any person contravenes these principles or is deemed to be recording in a disruptive manner.

The use of digital and social media recording tools, for example 'Twitter', blogging or audio recording will be allowed as long as it is carried out in a non-disruptive way and only to the extent that it does not interfere with any person’s ability, including where he or she has a disability, to follow the debate.

While those attending meetings are deemed to have consented to the filming, recording or broadcasting of meetings, those exercising the rights to film, record and broadcast must respect the rights of other people attending under the Data Protection Act 1998. This will include the particular rights of any children or vulnerable adults attending the meeting.

Any person or organisation choosing to film, record or broadcast a meeting of the Council or a committee is responsible for any claims or other liability from them so doing.

The Council asks those recording proceedings not to edit the film or recording in a way that could lead to misinterpretation of the proceedings, or infringe the core values of the Council. This includes refraining from editing an image or views expressed in a way that may ridicule or show lack of respect towards those being filmed or recorded.

The Council will display requirements as to filming, recording and broadcasting at its Meeting venues and those undertaking these activities will be deemed to have accepted them whether they have read them or not.

The Council may itself photograph, film, record or broadcast at its meetings and can retain, use or dispose of such material in accordance with its retention, usage and disposal policies.